Projects Administration Clerk

P.O BOX211
36 PIC RIVER ROAD
HERON BAY, ON POT 1RO
P: (807)229-8885 F: (807)229-8887

Projects Administration Clerk
1-year contract with possibility of extension

Closing Date: May 2, 2025

Title: Projects Administration Clerk

Reports to: Director of Business & Energy Projects

Summary:
The Projects Administration Clerk is responsible for providing a wide range of administrative coverage across all Biigtigong Dbenjgan group of companies, ensuring that operations are maintained at a high level of functionality and assisting the local team with problem solving and continuous improvement. He or she will be tasked with providing expert support with regards to project administration systems, continuous administrative improvement, covering staff shortages and high-volume periods. This individual will be a champion of Biigtigong Dbenjgan values, strategy and ensure that all locations observe proper policy, procedures and applicable regulations. Additional duties will be assigned as necessary.

Core Competencies:

• Detail Oriented
• Time Management
• Creative and Innovative Thinking
• Development and Continual Learning
• Problem Solving
• Accountability and Dependability
• Research and Analysis
• Decision Making and Judgment
• Providing Consultation
• Ethics and Integrity
• Planning and Organizing
• Mathematical Reasoning
• Enforcing Laws, Rules and Regulations
• Mediating and Negotiating
• Communication
• Energy and Stress
• Teamwork

Job Duties:

• Provide a wide range of administrative coverage of Biigtigong Dbenjgan and all of its entities.
• Review operations and determine corrective action as necessary.
• Assist the team and managers with problem solving, and continuous operational improvement.
• Serve as a policy and procedural expert, encouraging and enforcing compliance.
• Champion Biigtigong Dbenjgan mission, values and strategy.
• Provide coverage for staffing shortages as required.
• Prepare and develop regular activity and progress reports.
• Maintain accurate expense and travel accounting.
• Complete short- and long-range studies and needs assessments.
• Set goals, deadlines and objectives for special projects.
• Analyze, research, and evaluate current and potential programs and systems to improve.
• Recommend program, system improvements and implementation plans.
• Communicate directly with ERP program and system users to understand and document current functions, policies and procedures.
• Respond to inquiries from Managers and other stakeholders in regard to projects.
• Participate in administration and management of projects budget and capital plan development.

• Coordinate schedules and activities.
• Certify payment requests; maintain accurate records.
• Inspect and monitor processes to ensure compliance with project specifications.
• Coordinate contractors and maintenance personnel, as required
• Assist maintenance personnel with problems relating to customer service, basic accounting.
• Conduct needs assessments to ascertain company requirements.
• Perform other job duties as required.

Requirements:

• High School Diploma, G.E.D. or equivalent.
• Post-Secondary Degree or Diploma in Business, Accounting, or a related field.
• Min. 2 years of work experience in the administration of special projects.
• Excellent organizational, strategic, planning and implementing skills.
• Ability to process vague, abstract verbal and written instructions to create effective plans, etc.
• Excellent management writing and verbal communication skills.
• Extensive knowledge of databases, ERP and project management software.
• Strong presentation, written, and verbal skills.
• Proven skills to interact effectively with employees in order to direct workflow, assess performance and assign duties.
• Able to interact effectively with management, the public and staff.
• Understanding of the industry and area of service.
• Advanced knowledge of applicable policy and regulations.
• Able to create realistic schedules and meet deadlines under stress and interruptions.
• Confident with decision making in regard to determining project guidelines, purpose, following through and completion.
• Understanding financial reports including budgetary guidelines and project expenditures.
• Ability to assign and delegate work, problem solve, answer questions and evaluate results of performance.
• General understanding of accounting principles, database and information systems.
• Ability to explain departmental functions and report to Management.
• Computer literacy, including effective working skills of MS Word, Excel, PowerPoint, Adobe products and e-mail required.
• High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts.
• Ability to follow through and complete overlapping projects.
• Ability to make technical judgments.
• Able to work independently and with minimum general supervision.
• Ability to coordinate multiple projects and programs at the same time.
• Ability to perform research and skill in organizing technical material in good report form.

Work Conditions:

• Valid Class G license with access to own personal vehicle (travel as required)
• Regular interaction with staff, customers, government agencies and representatives.
• Ability to attend and conduct presentations.
• After hours work as required.

Please forward your cover letter and resume with three professional resumes to email to: marie.michano@picriver.

Marie Michano
Office Manager/Executive Assistant 36 Pie River Road
P.O Box 211
Heron Bay, ON POT 1 R