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Property Inspector

Website Metis Nation of Ontario

The property inspector will perform indoor and outdoor inspections to minimize safety hazards and determine maintenance needs, photographing and documenting residential properties. As part of these inspections, The Property Inspector ensures that residents are following the homecare guidelines of their lease agreements and are complying with regulations. The job may require car travel spanning 250KM in Thunder Bay and nearby regions.

The Property Inspector provides Life Safety Inspections (LSI), and other residential building inspection services, and associated reporting at mandatory stages of construction, during tenant move-ins and move-out, checking and enforcing compliance with the reviewed permit documents, building drawings, the Ontario Building Code, related legislation or municipal by-laws. At various times the Property Inspector will provide Building Condition Assessments (BCA), and other building inspection services, associated reporting for the Thunder Bay Community Centre.

General Responsibilities

·        Respond to resident maintenance complaints in coordination with the maintenance team

·        Onsite and virtual inspections of properties on a regular basis of residential homes and/or commercial properties as required

·        Identify hazards and create solutions to minimize potential safety concerns

·        Respond to resident day-to-day maintenance concerns as an assigned maintenance team member.

·        Coordinate property maintenance with external vendors as necessary

·        Determine the occupancy status and condition of properties and coordinate with outside vendors for occupancy verification as necessary.

·        Photograph all violations or potential issues and log the actions taken

·        Perform regular six-month inspections, initial inspections before tenants move in, move out inspections, and final inspections

·        Perform all other inspections as new inspection programs are acquired

·        Provide administrative support in the absence of the property administrator including the answering and dispatching of telephone calls as required

·        Provide weekly updates on open maintenance issues and ongoing capital projects

·        Participate in the after-hours emergency on-call schedule to insure 24-hour coverage (on rotation with other staff) on an occasional basis

·        Assume the duties of maintenance staff in absence of a maintenance team member

·        Performing other duties and responsibilities as assigned by the Operations Manager or designate(s)

·        Must be physically able to inspect construction sites including walking properties, climbing ladders, and kneeling

·        Must be able to lift up to 25 pounds at a time

·        This position will work out of 226 May St S (Thunder Bay Community Centre and 511 Kingsway Ave and 105 Junot Ave (Youth Transitional Centre)

Technical Responsibilities

·        Provides full spectrum of inspection services for all housing units within assigned portfolio including: Assessing property condition, determining cost-effective corrective measures, producing work descriptions, and estimating cost of corrective measures

·        Completes IESO Energy Audits and provides recommendations on energy saving measures

·        Examines contractor bids and monitor progress of the work, recommending payment upon satisfactory completion as described by MNO-IPS requirements, policies, procedures and standards and other authorities having jurisdiction

Contract Administration Responsibilities

·        Ability to write clear inspection reports on the condition of properties

·        Prepares tenders for distribution to contractors

·        Prepare business cases for capital projects

·        Issue purchase orders and handle routine daily maintenance calls on orders up to $9,999.00 before taxes, to initiate work.

·        Ensures that any contractor performing work carries all applicable contract security; i.e. WSIB, liability insurance.

·        Responsible for acting on any insurance claims around work within timeframe specified in procedures or as required by the Manager

Operational Administration Responsibilities

·        Adherence to Occupational Health & Safety Act requirements, as it pertains to daily work; advises Manager of unsafe working conditions on sites and participates in investigations as required.

·        Responsible for the proper use of Personal Protective Equipment (PPE) on all sites, as required.

·        Organize workload, schedule inspections, and document inspection results, including the collection and attachment of photographs, documents, and reports in the computerized records management and tracking system.

·        Collaborate on responses to enquiries from the public concerning assigned PMR with the Manager

·        Prepare accurate detailed reports and provide all necessary documents/recommendations to the Manager for approval

Minimum Qualifications

·        High school diploma

·        General knowledge of residential construction

·        Valid driver’s license and reliable transportation

·        Knowledge of MS Office (Excel, Word) and a high degree of digital literacy. Willingness and ability to adapt to and learn new software

·        Demonstrated problem-solving, time management and analytical skills to prioritize workload pressures and deadlines

·        Experience working with HVAC, plumbing and electrical systems

·        Scheduling experience and the ability to manage project timelines and personal schedules

Experience Requirements

·        Ability to read and interpret basic plans

·        Familiarity with the Residential Tenancies Act

·        Customer service orientation experience an asset

·        Experience in performing building residential or small building inspections and or related experience in the construction and renovation industry

Nice to Have

·        1-year experience in real estate, insurance inspection, or property management an asset

·        Experience working with tenant, leasing or property management systems (Yardi, Arcori, Property Vista, Archibus etc.)

·        Home Inspection Certification from a recognized body in Ontario

·        Experience in reviewing residential or small building construction drawings and permit drawings

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