Regular, Full-Time Human Resources Assistant – Dryden

Competition #ADM 25-28

Join Our Team – Regular, Full-Time Human Resources Assistant – Dryden – Kenora District Services Board (kdsb.on.ca)

Situated along the Trans-Canada Highway between the neighbouring city centres of Winnipeg and Thunder Bay, the District of Kenora is comprised of several communities in Northwestern Ontario, offering an experience in nature like no other.  With its main administration office in Dryden and other office locations and ambulance bases across the District, the Kenora District Services Board (KDSB) is the integrated service delivery agency dedicated to improving everyday lives through early learning and care, housing, paramedic, and social services.

We are currently seeking to hire a regular, full-time Human Resources Assistant located in Dryden, Ontario, to join our Administration team.  Our employees enjoy a healthy work environment, professional development, and an opportunity to make a difference in the lives of others.

Reporting to the Manager of Human Resources, the Human Resources Assistant is responsible for providing a consistently high level of administrative tasks and services to support the operations of the Human Resources (HR) department.

KEY RESPONSIBILITIES INCLUDE:

• Prepare and distribute job postings, assist in shortlisting applicants, schedule interviews, administer employment testing, conduct reference checks, and assist with preparing offer letters and employment contracts. Assist with collection and distribution of new hire information.  Establish and maintain recruitment files and maintain database of unsolicited employment applications.
• Arrange, administer, and track completion of required health and safety training for employees and Health & Safety Committees/Representatives.  Track completion and maintain filing of workplace inspections, health and safety meeting agendas and minutes, and recommendations.
• Maintain and update labour relations files and grievance logs.  Assist the Manager of Human Resources with preparing for collective bargaining negotiations, arbitrations, mediations, and other legal matters.
• Assist with regular research and drafting of policies, directives, and forms as directed to help ensure the organization is compliant with current employment related legislation and regulations.
• Assist in rolling out various HR programs including but not limited to performance management, attendance support, onboarding, and health and safety.
• Maintain accurate, current, and complete HR filing systems and personnel records using standardized filing methods (i.e., alphabetical, chronological, etc.).  Locate filed materials upon request ensuring they are only given to authorized users.  Set up and maintain manual and electronic filing systems.
• Provide administrative support within the HR department by processing mail and drafting, proofreading and editing various types of documents (letters, reports, job descriptions, policies, forms, etc.).  Standardize templates for letters, forms, and other documents and creating fillable forms.  Schedule and confirm appointments and meetings of employer.
• Initial contact for general HR inquiries and frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refer more complex questions to appropriate HR or Finance team member.
• Perform periodic audits of HR files and records to ensure all required documents are collected, named, and filed appropriately.
• Perform other HR related functions as directed by the Manager of HR.

SUCESSFUL CANDIDATES WILL HAVE:

• Excellent organizational and time management skills to work under pressure in a busy office environment with multiple deadlines. Take initiative and work efficiently as part of a team and individually, with minimal supervision.
• Solution-minded with the willingness and desire to grow and learn.
• Interpersonal skills to deal with people in a tactful, professional manner. Strong written and verbal communication skills with the ability to type a minimum of 40 words per minute.
• Ability to maintain strict confidentiality and handle personal and sensitive information along with problem-solving and decision-making skills with good judgment.
• Ability to format and draft various correspondence, forms, and reports with a strong orientation towards detail.  Basic research, data analysis, and mathematical skills.
• Excellent computer skills with working knowledge of Windows Operating System and Microsoft Office 365 – specifically Word, Excel, and Outlook.

QUALIFICATIONS WILL INCLUDE:

• 1-2 years’ experience working in an administrative position is required; experience related to human resources administration is preferable.
• Completed post-secondary diploma or degree in Human Resources, Business Administration, or complementary program of study.
• A satisfactory Criminal Record Check.
• Legally eligible to work in Canada
• A valid Ontario Class “G” (or equivalent) driver’s license.

Along with an excellent benefits package and participation in the OMERS pension plan, we offer a salary ranging from $65,981.51 to $75,715.30 per annum.

Interested candidates are invited to submit a cover letter and resume, by email, referencing the competition number in the subject line, on or before June 17, 2025, at 4:00 PM local time to the:

Human Resources Department
Kenora District Services Board
Email: hr@kdsb.on.ca

While all responses are appreciated, only those applicants selected for an interview will be contacted.

Confidential information provided by applicants will be used for the purpose of this competition only and will be protected in accordance with the Municipal Freedom of Information and Protection of Privacy Act.

The KDSB will make accommodations available wherever possible to applicants with disabilities upon request during the recruitment process. The KDSB is an equal opportunity employer.