Admin II – Preventing Infectious Diseases

Internal/External Posting
Full-time Position
Location: Sioux Lookout, ON
Salary Range: $51,319 – $68,932 per annum
Reference Number: ADMIN001355
If applying by email, indicate reference number in subject line

Job Summary:

The Approaches to Community Wellbeing is a regional resource to 31 First Nations Communities. The Approaches to Community Wellbeing department provides expertise, support, services, and programming in public health to the region. The program also supports communities in the development, implementation, and monitoring of their own Approaches to Community Wellbeing.

The Admin II – Preventing Infectious Diseases provides document processing, records and file maintenance, and secretarial services to the team.

The Admin II – Preventing Infectious Diseases is directly accountable to the Manager – Preventing Infectious Diseases.

Qualifications:
• Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)
• Completion of at least one year post-secondary education in Office Administration
• Work experience and/or education in a health related area is considered an asset
• Previous office administration experience is considered an asset
• Ability to communicate effectively via telephone and in person
• Ability to communicate in Ojibway, Oji-Cree, and/or Cree is an asset
• Must have good written and verbal communication skills in order to complete correspondence and respond to requests for information
• Must be self-motivated and able to work independently
• Experience and training in cultural competency with First Nations
• Demonstrates professionalism, accountability and maintaining confidentiality
• Ability to multi-task, meet deadlines and adapt in a fast-paced environment
• Task centered, maintain a high level of efficiency and strong attention to detail
• Knowledge and sensitive of First Nations populations
• Valid Ontario G drivers license
• Ability to perform the requirements of the role on a regular basis

Roles and Responsibilities:
1. Plans and co-ordinates the activities of Preventing Infectious Diseases to increase the time available to the Preventing Infectious Diseases Manager and other members of the Preventing Infectious Diseases team for the management and delivery of the program/services.
2. Co-ordinates the collection and preparation of material for programming
3. Typed documents include: letters, memorandums, work plans, reports, administrative circulars, internal instructions and confidential correspondence
4. Make meeting arrangements, prepare agendas and prepares minutes of meetings.
5. Proofreads and modifies grammar, spelling and punctuation of all documents before submitting for signatures or mailing
6. Receives, assesses for information from other departments and staff, made by telephone or in person, and/or refers to the most appropriate person
7. Answers requests for information, made by telephone or in person, from the general public and other community agencies. Conveys messages to other departments, Preventing Infectious Diseases team members, and outside agencies
8. Provides receptionist duties for the Preventing Infectious Diseases Manager and Preventing Infectious Diseases team members. Duties include but not limited to screening of telephone calls, taking and conveying messages, scheduling meetings, maintaining scheduling, and providing general information as required
9. Assembles material for education and/or administrative purposes and distributes as required
10. Orders and maintains an office supplies inventory for the Preventing Infectious Diseases team.
11. Maintains the office filing system for Preventing Infectious Diseases
12. Accesses e-mail for messages or information directed to the Preventing Infectious Diseases Manager, team members and/or self.
13. Monitors the unit’s schedule to be able to respond to inquiries about staff members availability.
14. Provides specific unit orientation to new staff members
15. Designs and produces forms and/or graphs for specific use in relation to the administrative of the project
16. Inputs data related to Preventing Infectious Diseases services and compiles reports as required by the Preventing Infectious Diseases Manager and/or other team staff
17. Maintain accountability by working within the program guidelines, by providing regular reports to the Preventing Infectious Diseases Manager and other team members as appropriate
18. Demonstrate professionalism and accountability by maintaining client and community confidentiality and completing the required documentation
19. Co-ordinates travel for Preventing Infectious Diseases team members
20. Cooperates and establishes working relationships with other units of the Approaches to Community Wellbeing.
21. Other related duties as directed by the Preventing Infectious Diseases Manager
22. Provide assistance when required and any other duties assigned

Apply online at https://www.slfnha.com/careers/.
Human Resource Department
Sioux Lookout First Nations Health Authority
P.O. Box 1300, 61 Queen Street
Sioux Lookout, ON P8T 1B8
Phone: (807) 737-1802
Fax: (807) 737-2969
Email: Human.Resources@slfnha.com

SLFNHA currently “Strongly Recommends” COVID-19 immunizations and requests your immunization status to be sent to our staff health department if successful in the recruitment process.

Closing Date: June 17, 2025 @ 4:30 p.m. CST
No resumes received after this time will be accepted.

The Health Authority wishes to thank all applicants in advance. However, only those granted an interview will be contacted.

For additional information regarding the Health Authority, please visit our website at www.slfnha.com

SLFNHA is a proud supporter of Mikinakoos Children’s Fund. To find out more, visit www.mikinakoos.com