Municipal Clerk

NATURE OF POSITION: Reports to Council.

The Clerk is responsible for the day-to-day operations of the department. The Clerk is responsible for preparing committee agendas, minute preparation, draft resolutions and by laws as required. The successful candidate is expected to carry out the duties required under the Municipal Act, 2001. This position provides assistance to the council and ensures results are provided in a timely and accurate manner.

RESPONSIBILITIES:

• Attend Council and/or Committee meetings and records proceedings, prepare agendas and minutes, as required
• Provide parliamentary procedures assistance to meeting chairs
• Undertake follow-up work as directed at the meetings and ensure the implementation of the decisions made by the Council
• Maintain appropriate files and records
• Responsible for the development, coordination, implementation, administration and monitoring of various Township policies, procedures and bylaws established by Council
• Ensure that all operations are carried out in a timely manner
• Act as the social media representative for the Township
• Provide advice and support to the Mayor and the Council members
• Liaise with other municipality, agencies, residents, non-resident rate payers, as well as other members of the public
• Represent Council to the public and to senior orders of government as instructed by Council
• Process planning applications for re-zonings and respond to stakeholder queries relating to planning matters
• Liaise with the Lakehead Rural Planning Board on applications under the Planning Act
• Prepare and support reports making recommendations to Council on matters of local and provincial interest
• Keep abreast of policies and statutes of senior orders of government, and advise Council with respect to same
• Perform all statutory duties of the Municipal Clerk as outlined in the Municipal Act and maintain and keep current the Corporation’s website
• Manage all aspects of Municipal Election Processes in accordance with the Municipal Elections Act
• Maintain the Corporate records management system
• Responds to the inquiries from the public, consultants, realtors and other external agencies or stakeholders

QUALIFICATIONS / REQUIRED KNOWLEDGE AND EDUCATION / SKILLS:

• University degree or diploma in business or political administration or a related field
• 2 to 3 years experience working with the government or municipal experience
• Thorough knowledge of Municipal legislation (such as the Municipal Act) and provincial laws
• Strong leadership ability combined with excellent interpersonal, oral and written communication skills
• Ability to work independently and ability to multitask.
• Demonstrate strong time management skills, report writing skills and problem-solving skills
• Computer efficiency in Microsoft Office, website, Social Media maintenance skill and data management
• Ability to work in a fast-paced work environment under pressure and time constraints
• Ability to attend after hours Council meetings
• Demonstrate experience in records management, experience with TOMRMS system is an asset
• Thorough knowledge of Municipal administration, Council structure and applicable legislation

SHIFT: Minimum 35 hours a week; overtime; Monday to Friday

WAGE: $67,000 depending on experience and education.

BENEFITS: In lieu of benefits, the Employer will pay the Employee an additional percent of the salary (that will cover health/vision/dental care plan, medical/life insurance, disability insurance)

This position is open to all applicants. Complete job description available upon request or at www.conmee.com. Position is anticipated to start in November 2024