Payroll and Benefits Analyst (full-time contract: September 2024-February 2026)

The Thunder Bay District Health Unit is seeking a Full-Time Contract (September 2024-February 2026) Payroll and Benefits Analyst in the Corporate Services Division. Reporting to the Manager of Finance, The Payroll and Benefits Analyst is responsible to perform and assist with payroll and benefits functions including payroll processing, benefits administration, Human Resources Information System administration, and financial analysis. The Payroll and Benefits Analyst also works in consultation with and reports to the Manager of Human Resources for Human Resource functions.

Please note: This position has potential to turn into a full-time opportunity in the future.

DUTIES AND RESPONSIBILITIES:

Payroll Administration

Accurately processes regular and special payrolls;
Advises Health Unit employees as required on payroll and benefit matters but exercises no direct supervisory responsibility;
Processes and maintains the electronic timekeeping system;
Trains and advises directors, managers, and staff on the use of the system to ensure accurate tracking of hours worked and benefit balances;
Ensures all necessary data is received, calculated, audited and entered in accordance with the collective agreements, policies and regulations;
Reviews expense claims for completeness and accuracy, follows up with the claimant or manager as required;
Ensures all criteria of employment are met (eg: Social Insurance Card);
Processes payroll in accordance with Canada Revenue Agency and Ministry of Finance guidelines, and maintains knowledge of all legislative requirements;
Communicates with a variety of internal and external parties for the purpose of ensuring accurate processing of payroll deductions/ garnishments;
Maintains all payroll records and related files;
Prepares monthly payroll related remittances to appropriate bodies including Canada Revenue Agency, Ministry of Finance, pension plan, etc.;
Prepares record of employment in accordance with Service Canada requirements;
Prepares and reconciles T4/T4A’s and other year-end payroll information;
Prepares annual base rate progression increases, cost of living increases and processes approved changes;
Participates in the development of program plans and implements assigned projects in consultation with the manager and other team members;
Provides payroll calculations and maintains records as it relates to job evaluation;
Provides information on compensation issues as requested/required;
Other duties as assigned.

Benefits Administration

Maintains the Health Unit group benefit plans including, processing all changes, enrolments, and terminations in accordance with Collective Agreements and health unit policies and billing for carrier;
Processes the Health Unit pension plan including enrolments, waivers, terminations, deaths, and lost service, also reviews statements and submits remittances;
Prepares and provides benefits orientation to all new staff and responds to employee inquiries as required;
Maintains vendor contact to investigate discrepancies and provides information in routine situations. Escalates non-routine situations to the Manager of Human Resources;
Provides vendors appropriate documentation for life, pension, and disability benefits claims;
Maintains employee benefit files and other record keeping;
Participates in market surveys to determine market competitiveness;
Performs special projects and prepares reports as required.

Human Resource Information System Administration

Processes and maintains the electronic payroll/human resource information system, entering data and making changes to the system to ensure accuracy and efficiency;
Runs prepared reports as requested;
Develops new reports as required;
Receives and processes approved Change of Status forms;
Processes employee change information such as personal data, compensation, name changes, and other employee record maintenance, terminations etc.

Financial and Benefit Analysis

Researches and provides data and information in relation to financial payroll information, and labour relations matters;
Provides payroll, compensation and benefit information/input into the budget process upon request;
Creates reports and prepares analysis of vacation, sick, medical and compensation;
Completes analysis of all aspects of payroll and benefits, creating all related reports using software programs, such as Microsoft Office products.

Other

Reviews research and evidence, and makes recommendations for best practices and continuous quality improvement.

QUALIFICATIONS / REQUIREMENTS:

• Successful completion of a degree or diploma in Business Administration, Accounting or a related field;
• Education/Experience in Human Resources is considered an asset;
• Certified Payroll Manager designation or working toward completion considered an asset;
• Two years’ experience in payroll administration in a unionized environment using a computerized system, preferably Ceridian Dayforce;
• Experience in pension administration, preferably OMERS;
• Experience in benefits administration;
• Basic accounting principles required;
• Strong organizational and analytical skills with strong attention to detail;
• Ability to work with a high degree of tact, diplomacy and professionalism;
• Ability to work independently, multi-task and solve problems under tight deadlines;
• Will be required to perform duties associated with confidential labour relations matters;
• Strong analytical and organizational skills;
• Excellent written and verbal communication skills;
• Demonstrated proficiency with computerized applications and accounting software;
• Strong computer skills in Microsoft Office with advanced level in Excel;
• Ability to interact and communicate effectively (verbal and written) and in a positive manner with the public, colleagues and external clients.

Please include a cover letter and resume in your application package. Pdf format is preferred but not required.

Please quote competition #NU-24-10 in your cover letter when applying.

Upon request, accommodations due to a disability are available throughout the recruitment and selection process.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.