Executive Assistant

Northern Waterworks Inc. provides premium water/wastewater operations to Municipal, First Nation, and corporate clients. We are a high growth company expanding rapidly throughout Ontario, now with divisions in Northwestern Ontario and Northeastern Ontario.

As a trusted partner to senior leadership, the Executive Assistant plays a key role in coordinating administrative, financial, and operational tasks. This position requires exceptional discretion, organizational skills, and the ability to manage sensitive information. Collaboration with multiple departments including Finance, People & Culture, IT/IS & Health & Safety is essential to support non-operational tasks and executive priorities.

Location: Thunder Bay or within Northwestern Ontario

Permanent Full Time: 40-hour work week, Remote, with a possible transition to hybrid

Hourly Wage Range: $31.40 – $42.20

Knowledge

• Secondary school diploma required; post-secondary education in Business or Office Administration is an asset.
• Working knowledge of finance, accounting, and administrative practices.
• Familiarity with relevant legislation and regulations.
• Proficiency in Microsoft Office Suite and financial software.

Responsibilities

• Provide day-to-day leadership and oversight of compliance activities for drinking water and wastewater systems.
• Ensure compliance with applicable legislation, approvals, licences, permits, and regulatory orders.
• Prepare, review, and submit required regulatory reports, applications, amendments, and renewals.
• Identify compliance risks/deficiencies and implement corrective and preventive actions.
• Supervise, coach, and manage performance of Compliance Coordinator(s).
• Assign, prioritize, and review compliance work (audits, reporting, training, documentation, submissions).
• Lead Drinking Water Quality Management System (DWQMS) implementation and ongoing maintenance activities.
• Oversee internal audits, risk assessments, management reviews, and corrective action tracking/documentation.
• Provide regulatory guidance to Operations Managers, Supervisors, and municipal operating staff; support inspections and external audits through closure of findings.
• Act as a key liaison between NWI, PUC Services Inc., municipal clients, regulators, and external laboratories/service providers, communicating regulatory changes and expectations.

Attributes

• Exceptional organizational and time-management skills.
• Advanced written and verbal communication abilities.
• Ability to handle multiple priorities in a fast-paced environment.
• Strong analytical and reporting skills.
• Professional demeanor and cultural sensitivity.
• Flexible and adaptable to changing priorities.
• Strong work ethic and integrity.
• High level of discretion and confidentiality.

Working Conditions

• Primarily office-based with occasional travel.
• Extended hours may be required during peak periods.
• Ability to manage stress and maintain focus under tight deadlines.

We are an equal opportunity employer.

Resumes stating qualifications and work experience related to the selection criteria shall be submitted to Human Resources via email to hr@nwi.ca quoting the position noted above.

Posting Date:       May 8, 2026                         Closing Date:       May 18, 2026

We appreciate the interest of all applicants, however, only those selected for interviews will be contacted. We will accommodate the needs of applicants in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process.  Please advise Human Resources to ensure your accessibility needs are accommodated.