Deputy Clerk/Treasurer Intern

NOHFC File #74001877

POSITION TITLE: Deputy Clerk-Treasurer Intern

REPORTING RELATIONSHIP: Municipal Clerk

POSITION OVERVIEW:

The Township of Conmee is seeking a motivated and community‑focused individual to join our team as a Deputy Clerk–Treasurer Intern. This is a full‑time, temporary internship for a one‑year term, providing hands‑on experience in municipal administration, financial processes, and legislative duties. The intern will support the Clerk and Treasurer in day‑to‑day municipal operations and perform assigned duties under their direction and supervision.

This position is funded through the Northern Ontario Heritage Fund Corporation (NOHFC) Workforce Development Program.

PURPOSE OF POSITION:

To provide a wide variety of administrative support service to the Clerk and the Treasurer.
To assist with the management of the day-to-day obligations of the Township.

SCOPE OF POSITION:

Complies with legislation, by-laws, resolutions, policies, and decisions of Council.
Works within the policies, procedures and priorities established by legislation, by-laws, and resolutions.
Performs accepted office management practices.
Liaises with other departments and committees to ensure Council decisions and policies are communicated to department heads and provides assistance with ensuring compliance.

RESPONSIBILITIES:

1. Municipal Deputy Clerk Intern

Under the direction of Clerk, performs statutory duties of the Municipal Clerk under the Municipal Act and other Acts of the Legislature.
Assists with the creation /update of drafts, by-laws, policies, resolutions and minutes for Council consideration.
Prepares agendas and background material for Council meetings, including conducting necessary research to provide information for discussion and decision making by Council.
Assist with the preparation for municipal elections.
Perform records management in accordance with policy.
Provide administrative support for cemetery administration and public works administration.
Make all necessary arrangements such as conference booking, travel arrangements for conferences or training.
Respond to inquiries from members of the public, stakeholders, and other municipal contacts.
Prepare background information and research reports, including draft municipal by-laws as required.
Other duties as assigned.

2. Municipal Deputy Treasurer

Under the direction of the Treasurer, performs statutory duties of Municipal Treasurer under the Municipal Act and other Acts of Legislature.
Provides assistance to Treasurer in the preparation of the annual budget by providing accurate information in terms of potential revenue and expenditure estimates.
Assists with application for grants from various sources and monitoring receipt of same. Establishes and monitors processes by which other revenues can be secured.
Assist with the preparation of tax bills and inserts for mail out twice a year; takes appropriate measures to ensure that tax arrears are kept at a low level.
Provide financial advice and information to Council, staff and the public including legislative and administrative processes, financial analysis and long-term planning.
Other duties as assigned.

3. Administration

Plans and organizes work, and discusses plans and priorities with supervisors
Observes occupational health and safety practices.
Assist with the maintenance of municipal website and development of newsletter.
Other duties as assigned.

WORKING CONDITIONS:

Works in municipal public office conditions and in full view of the public; work is subject to frequent and ongoing interruption and priority shifts.
Work involves a heavy volume and variety of tasks, many of which have tight deadlines and frequent periods of peak activity.
Usual hours of work: 9:00 a.m. to 4:00 p.m. five days per week.
Potentially attend up to two monthly evening Council meetings and such special meetings of Council as are set from time to time.
Periodic attendance and participation in workshops, conference, webinars, etc.
Total average hours per week including office hours and evening meetings is 35.

KNOWLEDGE AND SKILLS:

Formal training and/or relevant responsible experience in municipal administration and finance an asset; good knowledge of the community; organizational and analytical ability; judgment; tact; public relations and communications skill; ability to establish and maintain effective working relationships inside and outside the corporation; knowledge of provincial legislation and policy that affects local government.
Use office computer applications such as word processors and spreadsheets.
An understanding of the municipal planning and accounting process.
Exhibit a high level of integrity during and after office hours.
Ability to exercise good judgment in remaining sensitive to the needs and opinions of the co-workers and public.
Ability to work well with minimal direction.

Interested applicants should submit their resume to Municipal Clerk – Karen Paisley at conmee@conmee.com and the HR Assistant – Olabisi Akinsanya-Hutka at hrassistant@conmee.com

Additional details can be found on the municipal website.

For the Workforce Development Stream.
This opportunity is proudly supported by Northern Ontario Heritage Fund Corporation and is funded through the Workforce Development Program. Eligibility requirements of the program can be found here: https://nohfc.ca/public-program/workforce-development-program/