Director of Administration & Finance

THE OPPORTUNITY

Working on-site in Sioux Lookout, Ontario, and reporting to the CEO/ED, the Director of Administration & Finance is responsible for leading administrative and financial operations. The role provides oversight and hands-on coordination across budgeting, reporting, compliance, procurement, facilities, and human resources, and will ensure organizational efficiency, effective internal processes, and strong financial management, aligned with broader organizational objectives.

KEY ACCOUNTABILITIES

• Provide day-to-day leadership (4 direct reports) and coordination of the organization’s administrative and financial functions to ensure effective operations, regulatory compliance, reporting requirements, and organizational priorities.
• Oversee day-to-day administration, including office operations, facilities, procurement, vendor contracts, records and document management, and workflow coordination.
• Develop and implement administrative policies, procedures, budgets, and operational practices while monitoring expenditures, ensuring regulatory compliance, and leading administrative planning in support of organizational priorities.
• Prepare and monitor budgets, forecasts, financial reporting, invoicing, expense tracking, and cost-benefit analyses, ensuring accurate and timely financial, funding, audit, and reporting requirements are met, including complex government and funder reporting obligations.
• Coordinate recruitment, onboarding, training, performance management, and HR-related processes, including employee relations, payroll administration, and benefits coordination.
• Ensure organizational compliance and accountability through records management, privacy requirements, employment standards, occupational health and safety requirements, reporting processes, and other administrative and regulatory obligations.
• Lead the preparation and delivery of board, executive, financial, and funding-related reporting, including annual financial reporting to member First Nations, while maintaining strong working relationships across internal departments, external partners, vendors, funders, and organizational leadership.

QUALIFICATIONS

Our client is seeking a respected and collaborative leader with demonstrated experience working with Indigenous communities, organizations, and leadership, and a strong understanding of Indigenous governance and community-based service environments.

The ideal candidate will bring:

• Experience in Indigenous governance, administration, funding, reporting, or service delivery within Indigenous organizations or community-based environments.
• A bachelor’s degree or college diploma in business administration, commerce, or a related field is considered an asset. An equivalent combination of education, training, and directly relevant experience will be considered.
• 7+ years of progressive experience in administration, finance, or operations, including at least 3 years in a leadership role.
• Demonstrated experience in financial administration, bookkeeping, budgeting, reporting, invoicing, expenditure tracking, and compliance-related reporting.
• Strong knowledge of employment law, financial management, and HR processes.
• Experience in preparing complex funding, government, financial, or regulatory reports and reporting requirements.
• Proficiency with office software, administrative systems, and data tools used for reporting and operational oversight.

Our client is committed to strengthening capacity in the service of its member First Nations and fostering strong organizational stewardship, accountability, and effective service delivery. Preference will be given to Indigenous candidates and to qualified individuals with experience working with First Nations communities.