Accounting Assistant

Position Responsibilities

• Responsible for entering Accounts Payable invoices into the payable system
• Accurately uploading invoices to third party sites and completing spend reports on a regular basis.
• Review & verify AP invoices for basic requirements including supporting documents, coding proper account numbers & ensuring proper approval steps are followed.
• Responsible for Accounts Receivable collection: Sending account statements, update system with payment status for overdue accounts & regular follow up.
• Provide administrative support to the Controller & assist with other general accounting duties, data entry, filing, month/year end reporting as required.
• Promptly respond to requests from internal and external individuals with accuracy and a courteous demeanor.

Regular payroll activities including (but not limited to):

• Processing weekly payroll for employees,
• Approving weekly timesheets such as overtime verification,
• Maintaining and verifying payroll reporting records,
• Informing employees about payment procedures and benefit programs,
• Calculating pay and benefit entitlements, overtime, and other payments,
• Investigating and resolving payroll issues in a timely and efficient manner,
• Preparing and processing invoices and deposits
• Keeping up with union requirements and changes.
• Deal with confidential and sensitive issues requiring a high level of discretion.