Supervisor – Health Records

Internal/External Posting
This posting is to fill a current vacancy
Reference Number: COORD001511 If applying by email, indicate the reference number in the subject line

Job Type: Full Time Permanent
Location: Sioux Lookout, Ontario
Rate of Pay: Annual $68,778 – $100,438 / Hourly $37.790 – $55.186
Hours of Work: 35 hours per week
Application Deadline: May 1, 2026 @8:30a.m. CST

Position Summary
The Supervisor – Health Records is responsible to provide overall coordination of Health Records services which include the transition from paper medical files to electronic medical records for the establishment and maintenance of health records in accordance with departmental, regional and legislative requirements.

Accountability
The Supervisor – Health Records is directly accountable to the Director – Physician Services.

Qualifications
•Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)
• Ability to communicate in one of the First Nations dialects of the Sioux Lookout region is an asset.
•Certification in Health Information Management or a combination of education/experience as deemed acceptable by SLFNHA
•Minimum one (1) year work experience in Health Information Management
•Experience in developing policies, governance procedures and guidelines
•Ability to communicate in one or more of the First Nations dialects of the Sioux Lookout District will be an asset.
•Previous experience as a supervisor will be an asset
•Excellent written and oral communication skills
•Excellent computer skills
•Ability to work independently and part of a team
•Professional integrity and the ability to maintain confidentiality is essential.
•Good working knowledge and experience in time management, excellent organizational skills, as well as the ability to work independently
•Ability to perform the requirements of the role on a regular basis

Roles & Responsibilities
1.Work efficiently in the Electronic Medical Record.
2.Is responsible for all functions related to Medical Records including quality assurance including QA stats.
3.Supervising activities and workload of Health Records Data Clerks including training, evaluation and task assignments.
4.Provide daily supervision to the Health Records Data Clerks.
5.Review and assign release of information requests in accordance with the Health Information act.
6.Request patient information in accordance with Health Information act.
7.Train Data Clerks on procedures for collecting/receiving, sorting and distributing, scanning/labelling records received in paper from other sources i.e. Hospitals, clinics. Labs, Agencies, etc.
8.Maintain accurate labeling documents for consistency amongst office staff.
9.Identify and perform appropriate data quality checks for accuracy of records/database.
10.Use applications to organize, sort, group, analyze and present health data in ways useful for planning, research and education in the forms of statistics.
11.Correct errors on charts/documents and misfiled medical records.
12.Investigates discrepancies and errors in records by contacting the appropriate departments/nursing stations/health partners.
13.Participates in the development and implementation of policies to preserve the confidentiality of information contained in the medical records and monitor compliance.
14.Provide guidance and expertise to other staff and professionals using the EMR/working with records.
15.Understand, educate and maintain the limits of “Circle of Care”
16.Develop with EMR IT electronic reports and run reports as needed.
17.Ensure necessary copies/originals are provided for nursing stations and billing department.
18.Add Consultant/Specialist contact information into OSCAR.
19.Participate in committee, working groups and related meetings to maintain and advance the EMR system.
20.Testing and advancing new versions of OSCAR with service provider.
21.Training and auditing of physician and staff regards to confidentiality and use of Health Records information, eforms, etc.
22.Manage locum physician EMR inboxes and ensure items are completed prior to deactivating their account.
23.Assist with other Health Records duties when necessary and any other duties assigned.

Working Conditions
•Prolonged sitting
•Prolonged viewing of computer screens
•Frequent use of computer, keyboard and mouse
•Must be willing and able to work flexible hours
•Must be willing to reside in Sioux Lookout or surrounding area
•Preapproved overtime as required

About Working with Us
The Sioux Lookout First Nations Health Authority (SLFNHA) serves 33 First Nation communities in the Sioux Lookout region in Ontario, Canada. Mandated by the leadership in these communities, our organization is dedicated to strengthening First Nations by contributing in unique ways to a strong health system for the Anishinabe. We value respect, relationships, culture, equality and fairness. Sioux Lookout First Nations Health Authority focuses on hiring Indigenous employees whenever possible.

We offer competitive and comprehensive employment benefits to Full-Time employees:
•Health and dental benefits
•Competitive time off plans that increase with years of service
•Pension plan & comprehensive insurance coverage
•Fitness reimbursement program
•Professional development opportunities
•Relocation assistance

Apply Now!

Careers

Candidates are encouraged to self-identify on their application. Self-identification is voluntary and the information is used to assist SLFNHA in hiring Indigenous people from the region whenever possible and to support candidates in their application.

If you require accommodation at any stage of the recruitment process, please contact us at:

Human Resource Department
Sioux Lookout First Nations Health Authority
P.O. Box 1300, 61 Queen Street
Sioux Lookout, ON P8T 1B8
Phone: (807) 737-1802
Fax: (807) 737-2969
Email: Human.Resources@slfnha.com

No resumes received after application deadline will be accepted.
SLFNHA wishes to thank all applicants in advance. However, only those selected for an interview will be contacted.

For additional information regarding the Health Authority, please visit our website at www.slfnha.com

SLFNHA is a proud supporter of Mikinakoos Children’s Fund. To find out more, visit www.mikinakoos.com