Administrative Coordinator

Administrative Coordinator 

Salary Range: $62,000 – $72,000

Our client seeks a talented, quality-focused professional to support the company’s continued growth in this exciting new opportunity. Specifically, the Administrative Coordinator will support all aspects of the operation, including Administrative Management, System Support, Financial Analysis, and Business Development.

Work for a trusted contractor renowned for their reliability and quality workmanship. With a commitment to excellence, they deliver projects efficiently, consequently ensuring client satisfaction and fostering lasting relationships within the Thunder Bay community.

Why join the team?

• Opportunity to play a key role in growing the company to meet its full potential
• Flexible workplace that encourages creativity and finding new ways to build, grow and solve problems
• Competitive pay and pension
• Future opportunities for career development and growth
• Cooperative and collaborative workplace

Duties and Responsibilities:

• Lead all office management functions
• Coordinate schedules, meetings, and calendar items for the owner and team
• Order and manage supplies, tools, and materials for job sites
• Create and maintain internal systems for job tracking, expenses, and communication
• Assist with invoice preparation and coordination with external bookkeepers
• Track receipts, expenses, and record employee hours by project or contract
• Track invoicing deadlines and collect payments
• Maintain contract records and compliance documents
• Help implement and document standard operating procedures
• Assist with onboarding new hires and subcontractors
• Identify inefficiencies and propose improvements to save time or reduce errors
• Support internal communication and follow-ups on open projects
• Be a key problem-solver in keeping operations tight and growth-ready
• Other duties as required

Required Experience:

• Minimum two years of experience in administration or coordination in a related industry
• Previous experience with marketing support would be considered an asset
• Strong attention to detail, organization, and client service skills
• Clear verbal and written communication
• Strong time management skills, ability to prioritize, and meet competing deadlines
• Motivated self-starter with ability to work independently, with minimal supervision
• Proficiency in Google Workspace and spreadsheets

Application Instructions:

Interested applicants will in apply, in confidence, by emailing a resume and cover letter to recruitment@northernpeakhr.com. The employer information will be disclosed after initial rounds of screening.

This posting is managed by Northern Peak HR, a local recruitment partner supporting employers across Thunder Bay. To view more local opportunities, visit NORTHERN PEAK HR.