Admin II – SPPQ

Internal/External Posting
Full Time Location: Sioux Lookout / Thunder Bay
2025 Salary Range: $51,319 to $68,932
Reference Number: ADMIN001405
If applying by email, indicate reference number in the subject line

Job Summary:
The Strategic Policy, Planning & Quality (SPPQ) Admin II – SPPQ is primarily responsible for providing administrative support and coordination within the SPPQ team. The individual plays a pivotal role in supporting key streams of work and will work collaboratively across the team.

Qualifications:
•Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment).
•Ability to communicate in one of the First Nations dialects in the Sioux Lookout Zone is an asset.
•Experience working with First Nations people, communities and leadership is an asset.
•Minimum High School Diploma or post-secondary education in a health services field or equivalent work experience deemed acceptable by SLFNHA.
•Experience of 1 to 3 years in administrative/executive/secretary support is an asset.
•Excellent time management, communication, organization and planning skills; detail oriented.
•Strong organizational skills and attention to detail, with the ability to prioritize tasks and handle multiple assignments simultaneously.
•Excellent verbal and written communication skills, with the ability to interact professionally with individuals at all levels of the organization.
•Proficient computer skills (Calendar management Outlook, Word, Excel, PowerPoint, SharePoint, Teams, Canva, Sage, UKG)
•Strong problem-solving skills and the ability to work independently with, at times, minimal supervision.
•Discretion and confidentiality in handling sensitive information.
•Flexibility and adaptability to changing priorities and deadlines.
•Strong interpersonal skills and the ability to work well in a team environment.
•Must be willing to travel and be flexible with work hours.
•Valid Ontario G driver’s license is an asset.
•The ability to perform the requirements of the position on a regular basis.

Roles and Responsibilities:
•Assist in routine administrative tasks such as managing calendars, scheduling appointments, arranging meetings, preparing documents, drafting correspondence, and maintaining filing systems.
•Plan and coordinate the program activities of the SPPQ and key streams of work
•Preparing meeting arrangements, agenda, supporting documents and meeting minutes
• Work with SLFNHA travel department, in coordinating travel itineraries, including flights, accommodation, and transportation.
• Preparation and processing travel authorizations, travel preparations and expense claims.
• Assist with purchasing, purchase orders and inventory.
• Coordinate logistics for meetings, conferences, and events, including venue bookings, catering, and equipment setup.
• Maintain and update databases, records, and confidential files.
• Assist in office management duties, including ordering supplies, stocking supply cupboards (including photocopier paper boxes), and maintaining office equipment.
• Participate in team meetings.
• Adhere to confidentiality requirements/ policies
• Other duties as assigned.

Benefits:

We offer competitive and comprehensive employment benefits to Full-Time employees:
• Pension plan
• Fitness reimbursement program
• Comprehensive insurance coverage
• Professional development opportunities
• Relocation assistance

Apply online at https://www.slfnha.com/careers/

Human Resource Department
Sioux Lookout First Nations Health Authority
P.O. Box 1300, 61 Queen Street
Sioux Lookout, ON P8T 1B8
Phone: (807) 737-1802
Fax: (807) 737-2969
Email: Human.Resources@slfnha.com

SLFNHA currently “Strongly Recommends” COVID-19 immunizations and requests your immunization status to be sent to our staff health department if successful in the recruitment process.

Closing Date: Open Until Filled
The Health Authority wishes to thank all applicants in advance. However, only those granted an interview will be contacted.

For additional information regarding the Health Authority, please visit our website at www.slfnha.com

SLFNHA is a proud supporter of Mikinakoos Children’s Fund. To find out more, visit www.mikinakoos.com