Summer Student – Executive Assistant

Internal/External Posting
Position Type: Summer Student
Posting Type: New position
Location: Sioux Lookout
Hourly Rate: $ 22.136 – $ 29.733
Reference Number: SUMME001579
If applying by email, indicate the reference number in the subject line

Job Summary:
The Summer Student – Executive Assistant is primarily responsible for supporting the Executive Operations Manager.

Qualifications:
•Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)
•Ability to communicate in one of the First Nations dialects in the Sioux Lookout Zone is an asset.
•A current student working to achieve a post-secondary education in business administration/health-related area.
•Strong organizational skills and attention to detail, with the ability to prioritize tasks and handle multiple assignments simultaneously.
•Excellent verbal and written communication skills, with the ability to interact professionally with individuals at all levels of the organization.
•Proficiency in using office software and applications (e.g., Microsoft Office Suite, calendar management tools, emails).
•Strong problem-solving skills and the ability to work independently with, at times, minimal supervision.
•Discretion and confidentiality in handling sensitive information.
•Flexibility and adaptability to changing priorities and deadlines.
•Strong interpersonal skills and the ability to work well in a team environment.
•Must be willing to travel and be flexible with work hours.
•The ability to perform the requirements of the position on a regular basis.

Roles and Responsibilities:
•Assist in routine administrative tasks such as managing calendars, scheduling appointments, arranging meetings, preparing documents, drafting correspondence, and maintaining filing systems.
•Serve as a primary point of contact, screening phone calls, taking messages, and responding to inquiries in a professional and timely manner.
•Work with SLFNHA travel department, in coordinating travel itineraries, including flights, accommodation, and transportation.
•Coordinate logistics for meetings, conferences, and events, including venue bookings, catering, and equipment setup.
•Prepare and submit expense claims.
•Maintain and update databases, records, and confidential files.
•Assist in office management duties, including ordering supplies and maintaining office equipment.
•Attend scheduled meetings and document and distribute meeting minutes.
•All other duties as assigned.

Apply online at https://slfnha.com/careers/job-listing/

Human Resource Department
Sioux Lookout First Nations Health Authority
P.O. Box 1300, 61 Queen Street
Sioux Lookout, ON P8T 1B8
Phone: (807) 737-1802
Fax: (807) 737-2969
Email: Human.Resources@slfnha.com

SLFNHA currently “Strongly Recommends” COVID-19 immunizations and requests your immunization status to be sent to our staff health department if successful in the recruitment process.

Closing Date: Open until filled

No resumes received after this time will be accepted.

The Health Authority wishes to thank all applicants in advance.
However, only those granted an interview will be contacted.

For additional information regarding the Health Authority, please visit our website at www.slfnha.com

SLFNHA is a proud supporter of Mikinakoos Children’s Fund. To find out more, visit www.mikinakoos.com